Academy for Venue Safety & Security Faculty
Paul Turner, CFE, CSSP - CHAIR
Ed Klima, CEM - VICE CHAIR
David Born, CPP, CSSP
Kevin Mattingly, CFE
Paul Villotti, PE
The AVSS Faculty, in collaboration with IAVM staff, produces and presents the Academy for Venue Safety & Security, a two-year program that provides introductory (Year 1) and advanced learning (Year 2) in key topics and core competencies for venue safety and security professionals. The Academy is a five day program and is presented annually in late February or early March.
This Faculty has a chair and vice chair, and is composed of 8-12 venue and/or allied members, also known as the AVSS Faculty, that are committed to furthering the mission of the Academy for Venue Safety and Security.
Faculty members serve a term of one year, which may be renewed for up to four years of total service on the AVSS Faculty.
The Academy relies on the participation of volunteers in a number of roles and are supported by IAVM Staff. The volunteers and IAVM staff work cooperatively and collaboratively to ensure the efficient and effective planning and delivery of the Academy program.
Vacancies should be filled no later than June 30 annually. Incoming members will assume roles following the conclusion of VenueConnect.
Volunteer Code of Conduct:
You are working with others as a team so be considerate of how your actions or contribution affects your colleagues and the association as a whole.
Treat other IAVM members, committee members and staff with respect in words, tone and action.
Check your e-mails regularly and answer them promptly—even if it's "I'll get back to you."
Sometimes the hardest thing to say is "no" or admit you've forgotten to do something. Be honest with each other and yourself with regards to what you say and what you can realistically commit to do.
Volunteers are responsible for maintaining the confidentiality of all proprietary or privileged information to which they are exposed while serving as a volunteer, whether this information involves a single staff, volunteer, client, or other person or involves overall association business. Failure to maintain confidentiality may result in termination of the volunteer's relationship with the committee or other corrective action.
Roles and Responsibilities of the Chair and Vice Chair:
Chair: The chair works closely with IAVM Staff to ensure that the Academy program achieves its mission and its defined educational outcomes.
The Chair is responsible for overseeing all aspects of the professional development content of the Academy. This includes the core curriculum, special topics, faculty, guest faculty, special guests, and Keynote speakers.
The Chair is responsible for leading regular Academy planning conference calls and meetings and overseeing the detailed planning of the Academy.
The Chair also will inform the Venue Safety & Security Committee of the progress of AVSS planning and implementation quarterly and upon request from the Venue Safety & Security Chair.
The Chair is responsible for ensuring that AVSS Faculty members are effectively engaged in order to achieve the mission. The Chair will develop committee strategy, agendas and chairs meetings and submits reports to the President & CEO and/or IAVM staff upon request.
Vice Chair: Responsible for collaborating with IAVM staff to ensure the development and delivery of programs and initiatives, with a particular focus on highly valuable education for the Academy for Venue Safety & Security. In the absence of the chair, the vice chair assumes the responsibilities of the chair as well.
Chair (and/or Vice Chair) will actively seek input from Faculty members during regularly scheduled meetings and conference calls. Sometimes calling on quieter Faculty members is appropriate.
Chair (and/or Vice Chair) will actively assign tasks to committee members as appropriate.
Relative to the academy, the chair and vice chair will collaborate with IAVM staff to:
- Determine the schedule and general format for the conference based on the approved budget.
- Oversee the work of the AVSS Faculty.
- Provide information on Safety and Security programs and initiatives for the IAVM newsletter and other methods of communication/marketing (eblasts, social media).
Roles and Responsibilities of Faculty Members:
Contribute time, industry knowledge and expertise to further the mission of the committee.
- The Faculty produces and presents the Academy for Venue Safety & Security, a two-year program that provides introductory (Year 1) and advanced learning (Year 2) in key topics and core competencies for venue safety and security professionals. The Academy is a five day program and is presented annually in late February or early March.
- The faculty in collaboration with IAVM staff and the Venue Safety & Security Committee will provide suggestions for Subject Matter Experts relevant to AVSS educational objectives.
- Faculty members are responsible for the development and delivery of their assigned course(s), including presentations, exercises, activities and written materials.
- Faculty members are expected to review and update course content and materials annually in preparation for the Academy.
- Faculty members are required to attend and participate in regular Academy planning conference calls and meetings and work closely with the dean, the subject domain coordinators and the IAVM staff in the detailed planning of the Academy.
- The Faculty is a resource for IAVM members and the venue management industry and provides subject matter expertise by publishing articles and blog posts, sharing resources and reference materials, and conducting research.
- Participating in at least 80% of regular committee conference calls.
- Attending VenueConnect and the committee meeting and governance training at VenueConnect is highly encouraged.
- Attending training sessions on Coherent Governance at VenueConnect, via webinar, or other options, if available.
- Reading the book “Good Governance is a Choice” by Randy Quinn and Linda Dawson (very quick read).
- Promoting the life safety and security aspects of the industry through educational programming, without inclusion of self-promotion.
- Working with the IAVM staff to determine best fit for faculty assignments for AVSS.
- Committee collaborates with the IAVM Research Committee on any life safety questions or surveys.
- Take initiative to volunteer for tasks and/or projects (not assigned by the chair and/or vice chair). Once a volunteer is given a task or project, complete within the imposed timeframe and deadline. Seek assistance from the other committee members as needed.
- Proactively sharing information and expertise relevant to safety and security via IAVM’s social media platforms and printed materials (e.g., VenueNet, FM magazine, etc.).
- Working with IAVM staff to develop curriculum, classes, schedules, and plans for the Academy for Venue Safety and Security.
- Ensure AVSS program content and curriculum is up to date and relevant to the facility management industry.
- Ensure that all materials and intellectual property developed by/for Academy remain with IAVM.
- Complying with the established, mutually agreed upon deadlines.
- Each Faculty member will be evaluated annually by the chair and vice chair on completion of tasks, attendance, active participation, and commitment to the roles and responsibilities as discussed. Evaluations will be reviewed by the President/CEO and Director of Education in collaboration with the chair and vice chair to determine opportunity for term renewal(s).
Roles and Responsibilities of Staff:
Collaborate with the Faculty:
- Work cooperatively and collaboratively to ensure the efficient and effective planning and delivery of the Academy program.
- Responsible for the administration of the Academy program to include budgeting, marketing, registration, event planning and logistics.
- Conduct site visits and recommend potential sites for future academies, based on mutually established criteria.
- Manage all budgets, sponsorship sales and revenue for AVSS.
- Comply with mutually agreed upon deadlines as established in a coordinated effort between the staff and the committee.
- Present recommendations for receptions and activities for endorsement by the committee. Confirm event arrangements.
- Negotiate and sign agreements on behalf of the academy.
- Participate in committee planning calls, take minutes, and assist with the formulation of the schedule and timeline.
- Staff and coordinate the academy.
- Solicit agenda items from the chair and distribute agendas and supporting materials at least 5 business days before any conference call or meeting.
- Provide minutes to the committee chair within 10 business days of each conference call/meeting, for distribution to the entire committee within 20 business days.
- As resources allow and in accordance with priorities established by the Board of Directors, support the work of the committee relative to projects and issues important to life safety and security.